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Privacy Policy

Privacy Policy

EDItEUR is an independent, not-for-profit membership-supported trade organisation specialising in the field of metadata and identification standards, which aims to improve efficiency in the global book, e-book and serials supply chains. It develops, supports and promotes a range of standards including ONIX, Thema and EDItX, as well as providing administrative and executive management services to other standards organisations.

EDItEUR is based in the United Kingdom, and as such is subject to the General Data Protection Regulations and other relevant UK and English law including the Data Protection Act. The company is committed to protecting the privacy of its members and non-members alike, however they choose to interact with EDItEUR.

For clarity, ‘members’ of EDItEUR are organisations, but this policy applies the term to employees of member organisations, and similarly applies ‘non-member’ to people who are not employees of a member organisation.

This EDItEUR website (https://www.editeur.org)

For many website users, this is the primary source of information about EDItEUR and its standards. The website hosts the specifications and related documentation for our standards, and other information about EDItEUR and its activities. Visitor activity logging and analytics provided by our website hosting partners help us monitor and improve the website. The logs contain page view and file download data linked to visitor IP address details. IP addresses are generally not personally identifiable, and EDItEUR processes the information in a way that never identifies individuals.

The website does not use long-lasting cookies that would enable EDItEUR to track returning visitors or analyse detailed visitor behaviour. The website does not contain third-party advertising and it does not use social media ‘share’ buttons or other scripts that could allow tracking by third parties.

A form on the website allows website visitors to contact EDItEUR for any reason – for example asking a question about its standards, requesting membership details or copies of the EDItEUR newsletter. The form collects minimal personal details (name, affiliation, e-mail address) in order that EDItEUR can properly respond to the query (usually by e-mail).

The website includes databases of events and of EDItEUR member and non-member organisations. These may include postal and e-mail addresses and phone numbers, and reasonable effort is made to ensure these are ‘generic’ rather than personal details (eg info@organisation.org rather than person@organisation.org).

The website includes personal information relating to EDItEUR’s own staff, former employees and selected consultants with whom EDItEUR has worked, including names, photographs and career information, in order to promote the organisation, its standards and services, and ensure transparency, authority and trust in dealings with members and non-members.

Some documents downloadable from the website include limited personal information relating to EDItEUR’s own staff and former employees, its consultants and third-party participants in EDItEUR events such as conferences, seminars, workshops, training events (eg training brochures, or programmes listing speakers at conferences), including names, photographs and career information, in order to promote the events, to record the proceedings of the events, and to make information presented at the events available to website visitors in a transparent, credible and trusted way.

Some documents downloadable from the website include limited personal information relating to EDItEUR’s own staff and former employees, its consultants and third-party participants or attendees at EDItEUR events such as International Steering Committee meetings, for example meeting minutes. In general, this comprises only names and organisational affiliations, in order to record the proceedings of the events. The website or the documents may occasionally include photographs, audio or video recordings of these events. This information is published in order to make information presented at the event available to website visitors in a transparent, credible and trusted way

EDItEUR has a clear and legitimate business interest in ensuring that its work, including promotion, support and governance of its standards, is effective, trusted and transparent, for the benefit of its members and the wider supply chain.

Websites operated by EDItEUR (https://ns.editeur.org)

This website is provided as a service for users of EDItEUR’s standard vocabularies (for example the ONIX codelists). Visitor activity logging helps us monitor and improve both the website and the vocabularies. The logs contain page view and search data linked to visitor IP address details. IP addresses are generally not personally identifiable, and EDItEUR processes the information in a way that never identifies individuals.

The website does not use long-lasting cookies that would enable EDItEUR to track returning visitors or analyse detailed visitor behaviour. The website does not contain third-party advertising and it does not use social media ‘share’ buttons or other scripts that could allow tracking by third parties.

EDItEUR use of web-based third-party electronic services

EDItEUR has a legitimate business interest in maintaining effective communication with members and non-members, in encouraging adoption of EDItEUR and other standards through promotion, support, transparent governance, provision of training and events, in encouraging participation in supply chain standardisation work, and in the administration of membership, etc.

Where EDItEUR makes use of any third-party websites and electronic services, it is likely that the third party will collect information about EDItEUR members and non-members who choose to use that service to communicate with EDItEUR. Some of this information may be personally identifiable. Each of these third parties (with the exception of IDF, where clarification has been requested) complies with either the relevant European General Data Protection Regulations or the EU-US Privacy Shield Framework as set out by the US Dept. of Commerce.

To the extent that personal information becomes available to EDItEUR as a result of using these third-party services, it is used only for the purpose of business communication with the relevant individual, or as stated.

EDItEUR makes use of third party social media platforms for informal communication with members and non-members, including Twitter (https://twitter.com) and LinkedIn (https://www.linkedin.com). For privacy details, see the notices provided by each platform.

EDItEUR makes use of third-party services to host forums for group discussion of various EDItEUR standards, including Yahoo Groups (https://groups.yahoo.com) and Google Groups (https://groups.google.com). For privacy details, see the notices provided by each platform.

EDItEUR makes occasional use of third-party URL-forwarding services for convenience in publishing URL links, including Bitly (https://bitly.com). IDF (https://www.doi.org) provides identifier services that also use URL forwarding. For privacy details, see the notices provided by each platform.

EDItEUR makes use of third-party services for organising meetings and events, including Doodle (https://doodle.com), Eventbrite (https://www.eventbrite.co.uk). For privacy details, see the notices provided by each platform. In particular, Eventbrite is used for paid event ticketing, and it does collect personal information including names, affiliation, postal and e-mail addresses, phone numbers and payment card details for the purpose of collecting payment. The detailed payment collection information is not available to EDItEUR. EDItEUR does have access to name, contact details, organisational affiliation, payment confirmation and related information. Such information is used for administration of event ticketing, recording of event attendance, and promotion of similar future EDItEUR events only.

EDItEUR makes occasional use of third-party services for surveys and market research, including SurveyMonkey (https://www.surveymonkey.com). This involves collection of relevant and detailed information from members and non-members about the workings of the global book, e-book and serials supply chains, and in particular how its standards can help improve the efficiency of those supply chains. Such surveys will state the purpose and scope of any personally identifiable information collected. Data collected from survey responses will be used only for the purposes stated, and will only be made available in a summarised, aggregated or anonymised way, unless otherwise stated.

EDItEUR makes use of Microsoft Office 365 (https://www.office365.com) including Outlook for ordinary business communication and other tasks. E-mail archives in particular often contain a range of personal information relating to members and non-members, including but not limited to names, contact details, affiliations. EDItEUR has a legitimate business interest in maintaining records of such communication and other work.

Your rights

Under the General Data Protection Regulations and the Data Protection Act, you have a number of rights with regard to any of your personal data held by EDItEUR. In particular, you have the right to request access to and correction or erasure of the data, and where storage and processing of the data is based on your consent, you have the right to restrict, object or withdraw consent to processing of the data at any time (which will not affect the lawfulness of any prior use of the data). Such requests should be made in writing to the Executive Director of EDItEUR at the company’s registered address.

International Standard Name Identifier (ISNI)

For the avoidance of doubt, while EDItEUR provides administrative and executive management services to the ISNI International Agency, it has no special access to the ISNI database of name identifiers. For privacy details, see the notices provided by the ISNI-IA.

EDItEUR may update this policy from time to time, and any changes will be posted on this web page. You should check this document regularly to ensure that you remain aware of such changes. This policy was last updated 25th May 2018. Any questions or comments regarding this privacy policy are welcomed and should be addressed to info@editeur.org

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